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Thank you for booking to use our village hall. The hall opened in September 2013 and has some great features, the instructions for all of these, are below, so please familiarize yourself with them before your visit. Please share with anyone visiting the hall with you as they contain details of how to get there, and what to do if they arrive first.

YOU CAN PRINT THIS INFORMATION USING THE PRINTER ICON AT THE BOTTOM

UPDATE: You can download a more complete set of instructions updated April 2017 HERE

Godmersham & Crundale Village Hall - Instructions for Hirers

Finding Us & Parking

The hall is located in the village of Godmersham, on the A28, about half way between Ashford and Canterbury. If coming from Ashford it is on your RIGHT shortly after a small bridge. From Canterbury it is on the LEFT shortly after ‘Chilham Feeds’

The address is: Godmersham and Crundale Village Hall, Canterbury Road, Godmersham, Kent. CT4 7DR.
 
The vehicle entrance to the hall is situated 50 yards on the Ashford side of the crossroads, next to the bus stop layby and is marked by two white pillars with reflectors.
 
Please note that the A28 is a fast road and can be busy during the rush hour. Once you have turned off the road, there is a gate at the entrance to the car park, it might be closed when you arrive, so please open and secure with the latch post.
 
The main car park has space for around 30 cars. To the right of the main road entrance is the gate to the overflow car park which can hold 60 cars, if you have requested to use this, then please use the padlock code to unlock the gate and secure the gate open with the bollard. Note though that the overflow car park has a grass surface.

Key Codes & Alarms

Depending on the options selected when you made your booking, you will have received a number of codes. The first you need is for the key safe, which is located to the right of the main entrance doors.
 
To open the key safe, press start, enter the code and press start again, the safe will beep and you can turn the handle to open the door. Please remove the keys and close the safe door.
 
The front door key is on the red fob. The other keys are for the locks on the fire exits, which if not unlocked will allow exit but not entrance to the building.
 
Once you open the main entrance door, you will hear the security alarm system sound, this is pre-alarm mode, you have 10 seconds to silence the alarm. The alarm panel is located on the wall to the left as you enter the main door. To silence the alarm, simply enter the alarm code which will turn the alarm off.
 
If you enter the wrong code and the alarm sounds, simply re-enter the correct code and the alarm will stop. The alarm is remotely monitored and will generate a call out from the security response firm, if you have problems with the alarm, please contact our help line, the number is above the alarm panel.

CCTV

The hall and grounds are covered by recorded and remotely monitored HD CCTV. The system is owned and managed by Godmersham and Crundale Village Hall.

Fire & First Aid

 Please read the fire alarm instructions, these are located next to the fire panel. There are fire extinguishers in most areas and first aid kits are available in the kitchen. Always call 999 first on an emergency, then call the village hall help line

Lighting

The lights outside in the grounds, in the entrance lobby and toilets are automatic. The lights in the meeting room, store room and kitchen are simply operated with an on / off switch. The lights in the main hall can adjusted to suit your needs. The lights are in three banks, each controlled by its own switch. If you press and hold the switch, the lights will go from off, through to full brightness, simply release at the desired brightness level. Please turn off all user operated lights at the end of your visit.

Heating & Ventilation

The building has under floor heating throughout and the temperature cannot be changed by users. The temperature is set at 20 degrees. If you find this is too warm, you can ventilate the hall by either opening one or more of the fire escapes, or opening the roof windows. The roof windows can be controlled in two ways, either by turning the thermostat down until the windows start to open, they will open fully, or by using the grey buttons to manually control how far they open. The roof windows are fitted with rain sensors and will close automatically if it starts to rain. Please close the roof windows at the end of your visit, the thermostat should ideally be left at 20 degrees.

Wi-Fi & Superfast Broadband

The hall has Superfast Broadband which is free for hirers to use. You can connect either by wifi or by using the data ports in certain areas. The access code is provided in the email. We are subject to a fair use policy, and access is unrestricted, it is the hirers responsibility to moderate the content their guests are accessing, particularly minors. Please bring your own Ethernet cables.

Outside: The Parish Field & Car Park

We have three acres of grounds for you to explore, but please note that the field should be considered as countryside. There may be uneven surfaces, wild animals, livestock in the next field,  prickly plants, nettles, berries and fungi etc, so please supervise children in particular if they go outside. The car park area should be considered out of bounds for unsupervised children, with moving cars and direct access to the A28 - which is a fast road.

Getting Ready to Leave—Cleaning and Tidying

It is the hirers responsibility to leave all areas of the hall clean and tidy, and depending on your activity, cleaning and tidying may take just 10 minutes or up to an hour.
 
Firstly, please put away all of the tables and chairs that you have used, please give the tables a wipe with a damp cloth—instructions on how to place the items back in the store are located on the inside of the store room doors.
 
Our local authority requires us to segregate waste materials into food waste, recyclable and non recyclable :

  • Recyclable—Food and drink cans, bottles, cardboard, foil wrap and thick plastic cartons such as milk bottles or margarine pots, these go in the GREEN bins.
  • Non Recyclable—other items such as cling film, light plastic food wrapping, soiled paper napkins and tablecloths etc, these go in the BLACK bins.
  • Food Waste– All food waste, cooked and uncooked and peelings etc, these go in the  container with the ORANGE lid.
 
The bins are located outside the kitchen fire escape. Please note that we are only permitted to have two of each bins, and these are emptied fortnightly— if they are full, please take your waste with you.
 
Once everything is away, the floors will need a clean, this is really quite quick and easy and takes less than 15 minutes.
 
Our advice is:

  • Only start to clean when most people have left the building—impossible to clean with people walking around.
  • Pick up all large items of dirt using the dust pan and brush.
  • Sweep the dust into one spot with a large orange mop, pick up with a dust pan and brush.
  • Use a large mop (damp / wet) with some warm water—half a mop bucket of warm water is enough to do the whole building, mopping all of the floors, walk up anddown pushing the mop, will take no more than 15 minutes, the floor can be left damp.
  • The entrance lobby requires a good sweep and mop even if the rest of the floors are clean.
 
Please place all cleaning items back in the store cupboard when you have finished.

Ready to Go

Double check that everyone has left the building and that everything you have used is turned off and / or put away. Please close all the curtains, check that all windows, roof windows and doors are closed.
 
To lock up, reverse the entry process, enter the alarm code again, the screen will say "welcome back master, do you wish to enable the alarm", select yes, and again you have 10 seconds to close and lock the door. Replace the  keys in the safe, ensuring the door is securely closed and upon exiting the car park, please close and secure the entrance gate.
 
After Your Visit
 
The caretaker will visit the hall soon after each booking to carry out an inventory and cleanliness check and if satisfied, your deposit will be returned to you within three working days, or as arranged with our treasurer.
 
Help Line / Emergencies
 
If you have any problems with the hall, equipment or an emergency, our volunteers operate a help line—the current help line number is located on the notice above the alarm panel. Please feel free to call, but please double check the instructions before you do, the majority of calls to us can be avoided by following the instructions.
 
In an emergency, please always dial 999 first, then call the help line number, we will arrange for a volunteer key holder to attend as soon as possible.

After Your Visit

The caretaker will visit the hall soon after each booking to carry out an inventory and cleanliness check and if satisfied, your deposit will be returned to you within three working days, or as arranged with our treasurer.

Help Line / Emergencies

If you have any problems with the hall, equipment or an emergency, our volunteers operate a help line—the current help line number is located on the notice above the alarm panel. Please feel free to call, but please double check the instructions before you do, the majority of calls to us can be avoided by following the instructions.
 
In an emergency, please always dial 999 first, then call the help line number, we will arrange for a volunteer key holder to attend as soon as possible.
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