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Thank you for booking to use our village hall. The hall opened in September 2013 and has some great features, the instructions for all of these, are below, so please familiarize yourself with them before your visit. Please share with anyone visiting the hall with you as they contain details of how to get there, and what to do if they arrive first.

YOU CAN PRINT THIS INFORMATION USING THE PRINTER ICON AT THE BOTTOM

Godmersham & Crundale Village Hall - Terms & Prices

Timings

The Main Hall and John Sunley Room can be booked together, or separately, in blocks of 30 minutes or more and are available from 7am to midnight daily, except for Saturdays, when there is a fixed evening session, from 6pm to Midnight. Licensable activities can be undertaken from 7am and must stop at 11pm, the final hour allows time to clear up at the end of your session. Please see below for details of licensable activities, including alcohol restrictions.

If you are booking for a private function, please book both the Main Hall and the John Sunley Room. If you are booking a course, class, club, society meeting or similar, and you only require use of the main hall or John Sunley room, the other room will remain available for others to book, we will endeavour to ensure that the activities of the two users will not disturb the other, if in doubt, contact the bookings secretary. There is no reduction in the hire fee if two users are using the hall. Toilet and Kitchen facilities are shared between users. Please contact the Bookings Secretary if you require exclusive use of the sound system, projector or PA etc.

We operate a two fee system, for residents and non residents. Residents of Godmersham Parish and Crundale Parish are eligible for discounted rates. Proof of residency may be requested if you are not known to the bookings secretary.

Non - Residents Fees

Hourly fee: £13.00 / £6.50 half hour.

Saturday evening session (6pm to Midnight): £150.00. (note licensable activities must stop at 11pm)

Residents Fees

Hourly fee: £10.00 / £5.00 half hour.

Saturday Evening session: Charged at the residents hourly rate (6pm to Midnight - note licensable activities must stop at 11pm) the fee is £70.00.

Wedding Reception Fees

The rate for wedding receptions is £500.
Please visit the wedding reception page for more details.

Licencing

The hall is not licensed for the sale of alcohol.

If you wish to sell alcohol to the public at your event, the appropriate license - Temporary Event Notice - must be obtained by the hirer, in advance, from Ashford Borough Council. The Village Hall Managing Committee reserve the right to decline the licence request. A copy of the licence must be sent to the bookings secretary before your event. Strictly no licence, no sale of alcohol. It is the Hirers responsibility to ensure that the Licensing Conditions, as required by Law, are met.

If you are giving alcohol to guests as part of a private party or meal then no licence is required.

We are licensed for the performance of plays, indoor sports events, live music, recorded music, performance of dance, other entertainment, facilities for making music, facilities for dancing, and general entertainment facilities.

Note: All licensable activities must cease at 11pm.

Existing Local Groups

Existing local groups are eligible for a discounted rate for a period of two years after opening. These are Godmersham & Crundale Gardeners Society, Godmersham with Crundale WI, Godmersham PCC / Friends of Godmersham Church, Crundale PCC, Godmersham Parish Council, Crundale Parish Meeting and the Brownies until 31st August 2015, thereafter the normal residents hourly rate will apply.

The local groups hourly rate is £8.00 / £4.00 half hour.

Booking Deposit

Residents Deposit £100.00

Non Residents Deposit £150.00

The booking deposit will be refunded to you by BACS transfer within 7 days after your booking, once the hall, grounds and equipment have been inspected. If there are items missing or broken, the cost of the replacement will be deducted from the deposit. We will contact you before this happens. If the value of the item exceeds the deposit then we will contact you in the first instance. The caretaker will endeavour to inspect the hall straight after each booking.

Fees, Payment & Cancellations

The hall has Superfast Broadband which is free for hirers to use. You can connect either by wifi or by using the data ports in certain areas. The access code is provided in the email. We are subject to a fair use policy, and access is unrestricted, it is the hirers responsibility to moderate the content their guests are accessing, particularly minors. Please bring your own Ethernet cables.

Responsible Person

The managing committee require that hirers nominate a responsible person for the duration of the booking. This person must be a minimum of 25 years of age. The responsible person is responsible for security, fire safety, the health and safety of hall users and the fabric of the hall and its grounds.

The responsible person must:

Act as the fire warden, and familiarise themselves with the fire alarm system.

And is responsible for:

Any damage or loss to the Hall & grounds during the hire period. They must ensure that the hall and grounds are left in a clean and safe condition, ensure that all tables and chairs, having been wiped over, are returned to the store room, ensure that liquid spills are wiped up immediately and the floor swept, the cooker, fridge and kitchen appliances and equipment, if used, must be clean and items placed back in their cupboards, toilets and washbasins are left clean and tidy. Mops and brooms are in the cleaners cupboard in the main corridor. Broken glass must be wrapped before disposal in the bins provided. No liquids or hazardous substances to be emptied in the bin.

Decorations - there are several hooks around the main hall for you to attach bunting etc. Please do not attach anything to the walls, doors or any other part of the hall. All decorations must be removed before leaving the hall. The responsible person must ensure that all windows and doors are closed and locked at the end of the hire period.If the Hall & grounds are left in an unsatisfactory state, or if there is loss or damage, the booking deposit will be forfeit. In extreme cases any additional costs for cleaning, repairs or loss replacement may be levied on the Hirer. Please report any damage or breakages to the bookings secretary so we can repair or replace as quickly as possible.

Adherence to the Premises Licence conditions, see below.

Indemnity / Insurance

The village hall insurances do not cover hirers’ own individual activities. Groups or persons using the hall do so at their own risk. Organised groups using the hall are expected to arrange their own insurance cover; evidence of this fact may be asked for. The village hall is insured against any claims arising out of its own negligence.
The managing committee is not responsible for the loss, theft or damage to hirers property whilst on hall premises, or the parish field.

Fireworks, Fire & BBQ’s

Igniting fireworks or the lighting of fires or BBQ's in the hall is forbidden. BBQ's / hog roasts are permitted, and must be attended at all times, must not be lit on the ground and the bookings secretary must be notified in advance.

Due to the close proximity of neighbouring property, together with livestock / horses in the fields, fireworks are prohibited except on New Years Eve or on the weekends either side of Guy Fawkes Night (November 5th)

Smoking

Smoking is prohibited in the Hall. All smokers are requested to use the outside areas, disposing of cigarette ends safely in the bins provided. Please do not throw them on the ground.

Animals

Animals of all kinds are prohibited from the hall. Dogs must be kept outside and any mess must be cleared up by the owner. It is forbidden to place dog waste in the hall bins. Users can walk dogs in the Parish Field but please clean up after them. All dog waste must be taken home. Be aware that there is often sheep and livestock in adjacent fields.

Winter weather

Whilst the Committee will endeavour to provide safe access to the hall, in the event of snowfall or icy conditions it will endeavour to clear a pathway from the main entrance to the edge of the car park, including the disabled car parking spaces. No other areas will be cleared and caution is advised to all hall users in adverse weather conditions. The Committee reserves the right to close the hall should conditions be deemed to be too hazardous.

Car Parking

There is ample parking for normal hall use, however, we can use the parish recreation field as an overflow car park. Please contact the bookings secretary in advance if you feel you will need this facility. All vehicles are parked at the owners risk. The managing committee cannot be held responsible for any loss of or from a vehicle parked in our car park or the parish field.

And finally…

Please be as quiet as possible to respect the neighbours when leaving the Hall, especially if it is late at night.
The Management Committee endeavour to provide a Hall that is clean and tidy for all users and at as reasonable a cost that we can. In order to do this, the Terms & Conditions set out above must be adhered to by all who use the Hall. Any Hirer who does not abide by them will incur, by way of the loss of all or part of their deposit, extra charges for cleaning or tidying of the Hall and Grounds.

The management Committee reserve the right to change these Terms & Conditions and Hire Rates at any time at their discretion.

We thank you for your co-operation and hope that you enjoy the use of our Village Hall. If you have, please tell others; if you have not, please tell us.

Godmersham & Crundale Village Hall is managed by a Charitable Trust, number 226915, and funded by income from lets and local fund raising, and we would welcome any thoughts you may have on how we may be able to improve our service or facilities. Donations welcome.

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