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Godmersham & Crundale Village Hall - Terms & Prices
If you are booking for a private function, please book both the Main Hall and the John Sunley Room. If you are booking a course, class, club, society meeting or similar, and you only require use of the main hall or John Sunley room, the other room will remain available for others to book, we will endeavour to ensure that the activities of the two users will not disturb the other, if in doubt, contact the bookings secretary. There is no reduction in the hire fee if two users are using the hall. Toilet and Kitchen facilities are shared between users. Please contact the Bookings Secretary if you require exclusive use of the sound system, projector or PA etc.
We operate a two fee system, for residents and non residents. Residents of Godmersham Parish and Crundale Parish are eligible for discounted rates. Proof of residency may be requested if you are not known to the bookings secretary.
Non - Residents Fees
Saturday evening session (6pm to Midnight): £160.00. (note licensable activities must stop at 11pm)
Saturday Evening session: Charged at the residents hourly rate (6pm to Midnight - note licensable activities must stop at 11pm) the fee is £77.00.
Wedding Reception Fees
Please visit the wedding reception page for more details.
If you wish to sell alcohol to the public at your event, the appropriate license - Temporary Event Notice - must be obtained by the hirer, in advance, from Ashford Borough Council. The Village Hall Managing Committee reserve the right to decline the licence request. A copy of the licence must be sent to the bookings secretary before your event. Strictly no licence, no sale of alcohol. It is the Hirers responsibility to ensure that the Licensing Conditions, as required by Law, are met.
If you are giving alcohol to guests as part of a private party or meal then no licence is required.
We are licensed for the performance of plays, indoor sports events, live music, recorded music, performance of dance, other entertainment, facilities for making music, facilities for dancing, and general entertainment facilities.
Note: All licensable activities must cease at 11pm.
Existing Local Groups
The local groups hourly rate is £8.00 / £4.00 half hour.
Non Residents Deposit £150.00
The booking deposit will be refunded to you by BACS transfer within 7 days after your booking, once the hall, grounds and equipment have been inspected. If there are items missing or broken, the cost of the replacement will be deducted from the deposit. We will contact you before this happens. If the value of the item exceeds the deposit then we will contact you in the first instance. The caretaker will endeavour to inspect the hall straight after each booking.
Fees, Payment & Cancellations
The responsible person must:
Act as the fire warden, and familiarise themselves with the fire alarm system.
And is responsible for:
Any damage or loss to the Hall & grounds during the hire period. They must ensure that the hall and grounds are left in a clean and safe condition, ensure that all tables and chairs, having been wiped over, are returned to the store room, ensure that liquid spills are wiped up immediately and the floor swept, the cooker, fridge and kitchen appliances and equipment, if used, must be clean and items placed back in their cupboards, toilets and washbasins are left clean and tidy. Mops and brooms are in the cleaners cupboard in the main corridor. Broken glass must be wrapped before disposal in the bins provided. No liquids or hazardous substances to be emptied in the bin.
Decorations - there are several hooks around the main hall for you to attach bunting etc. Please do not attach anything to the walls, doors or any other part of the hall. All decorations must be removed before leaving the hall. The responsible person must ensure that all windows and doors are closed and locked at the end of the hire period.If the Hall & grounds are left in an unsatisfactory state, or if there is loss or damage, the booking deposit will be forfeit. In extreme cases any additional costs for cleaning, repairs or loss replacement may be levied on the Hirer. Please report any damage or breakages to the bookings secretary so we can repair or replace as quickly as possible.
Adherence to the Premises Licence conditions, see below.
Indemnity / Insurance
The managing committee is not responsible for the loss, theft or damage to hirers property whilst on hall premises, or the parish field.
Fireworks, Fire & BBQ’s
Due to the close proximity of neighbouring property, together with livestock / horses in the fields, fireworks are prohibited except on New Years Eve or on the weekends either side of Guy Fawkes Night (November 5th)
The management Committee reserve the right to change these Terms & Conditions and Hire Rates at any time at their discretion.
We thank you for your co-operation and hope that you enjoy the use of our Village Hall. If you have, please tell others; if you have not, please tell us.
Godmersham & Crundale Village Hall is managed by a Charitable Trust, number 226915, and funded by income from lets and local fund raising, and we would welcome any thoughts you may have on how we may be able to improve our service or facilities. Donations welcome.